Features
Manage
Get a central hub for the ideas of your business on a secure and dedicated subdomain of your choice, e.g. mycompany.ideanote.io
Collect ideas from any audience with goal-driven idea collections on business relevant topics — like cost-savings or new products.
Visually organize Idea Collections under Sections. You can even give people ownership of a Section to delegate and scale your innovation.
Choose from 100+ templates to kickstart your innovation and even turn your own Idea Collections into reusable templates.
Customize the fields that people fill out when submitting or expanding on ideas with e.g. dropdowns, sliders, attachment fields and more.
Dynamically show or hide idea fields in your forms based on user choices or metadata like a user's rank.
Schedule an end date for idea submissions to create urgency and plan ahead with important idea collections.
Allow people to submit ideas anonymously to encourage sharing. Forced and optional, full and partial are available as options.
Engage
Group people into teams for easier sharing and structure. We support both manual teams, nesting and mapping teams from your SSO provider.
Invite external stakeholders by letting them join as guest users without making them part of your Workspace. Guests also count towards the user limit.
Delegate or restrict user rights by making people either Workspace Owner, Admin, Section Owner, Member or Guest.
Develop ideas and gather feedback from anyone, with rich comments and support for threaded replies on each idea.
Loop the right people or teams into conversations with @mentions.
Let people show appreciation for ideas they like. Doesn't "Someone liked your idea" sound like a great notification to get?
Give every member a home for their ideas on a personal page. Research shows - ownership raises engagement levels.
Get notified via email if and when you want. Set frequencies for yourself or the entire workspace.
Set up engaging leaderboards for activities likes ideas, comments or ratings and get an overview of your top performers.
Let people explore a feed showing the latest activity from across your Workspace to build feeling of community and a place for inspiration.
Manage
Manage ideas like a pro with easy drag and drop of ideas between Phases on a visual kanban. Now you can move idea forward, literally.
Track idea progress with customizable statuses — so you always know how many ideas are implemented or archived and for what reason.
Set up a funnel that ideas can move through as they develop, each Phase with an action. You can e.g. let people comment first and rate later.
Grant or restrict access with fine-grained control based on Phases, e.g. let one team rate and another one expand on ideas.
Evaluate ideas on their impact, confidence, ease or any other criteria. Multiple criteria, weighted rating and custom scales are supported.
Ideanote lets you assign people to ideas as part of the process to make sure they move forward. You decide who can assign people and when.
Streamline the process of reviewing and approving ideas. Define thresholds for stage-gate approval processes.
Expand ideas with additional forms in a later Phase, e.g. a "Project Proposal" form for approved ideas.
Identify and link similar ideas with the help of Ideanote's smart AI and idea linking. Even thousands of ideas can become collective insights.
Hide ideas and activities from prying eyes in a specific phase or across an entire idea collection while still allowing the right people access.
Restrict editing access to ideas and activity (e.g. rating) once they reach a certain stage. Useful for compliance during idea competitions.
Work with your ideas inside custom views like cards, lists, inbox, columns, XY scatter plots, and even magazine-style booklets.
Toggle which parts of the UI should be visible for people on each View and customize filters, sorting and access.
A precise way to filter, powered by boolean operators as well as plenty of sorting options (e.g. random or by average rating).
Measure
Define strategic innovation goals for your Workspace to track your impact on them across Idea Collections over time.
Measure the engagement of your crowd with built-in analytics on visits, contributions, time spent and more in customizable charts.
Surface trends across innovation in your organization with topic clusters and wordclouds.
Measure your innovation impact with scorecards. You can e.g. calculate sums and averages based on a number or slider field.
Showcase how many ideas you've collected around the world with an impressive world map that shows the top locations of submitted ideas.
Visualize many ideas at once in an actionable scatter plot that lets you define the X and Y axis, size and colors.
Add custom dashboards and configurable with line charts, bar charts, maps, radar plots, funnels, scorecards and more.
Export basic or advanced data of ideas and analytics as XLSX for further processing and analysis. Also available as API endpoint.
AI
Use AI to come up with your next idea collection challenge, based on your goals.
Ideanote comes with the world's most creative AI that lets you generate ideas for any of your idea collections.
Illustrate images or idea collections faster with inbuilt AI
Innovate across markets and languages with automatic on-demand translation of ideas right in the platform.
Deep dive into topics and find trends and similar ideas with a topic map that clusters ideas automagically.
Identify similar ideas across languages and combine the content of two or more ideas with the help of AI
Let AI analyze the content of an Idea and suggest new tags or select from a list of available tags.
Let AI score ideas based on a range of criteria to let you spot opportunities faster.
Let AI analyze the sentiment (from positive, over neutral to negative) of ideas as an additional datapoint for sorting, filtering and charts.
Let AI give you summaries of longer ideas, suggest titles or even summarize the ideas of an entire idea collection.
Automate
Create multi-step workflows that run automatically to eliminate repetitive work. Start saving time and put your innovation on autopilot.
Automate workflows and notifications based on specific events, e.g. when a comment is posted or an idea is liked.
Execute automated actions, like moving or updating an idea, based on triggers.
Set up filter conditions so that automations only run when met, for example based on idea fields or user attributes.
Pass variable data like {{sessionUser.firstName}} directly into your automation workflows and idea forms.
Do you have changes that apply to a bunch of ideas? No need to do it one at a time — just apply actions like delete or move on many ideas at once.
Define custom notifications that are sent when and how you want to keep people in the loop.
Integrate
Use Zapier to connect Ideanote to 2.000+ other apps, create workflows and sync data.
Collect employee ideas right inside your intranet with Ideanote's fully-featured app for Microsoft Teams.
Connect and automate tasks and sync data with other apps using Microsofts workflow automation solution.
Connect Ideanote data directly with your PowerBI dashboards so you can visualize innovation KPIs.
Send and receive real-time data with webhooks, an easy way to integrate Ideanote data into other apps.
Ideanote lets you customize parts of the platform with custom JS and CSS. Change the design, add tracking or additional layers like a chat app.
Build deep innovation experiences with Ideanote's GraphQL API. Sync or push data to and from other applications.
Let people forward or send ideas directly to an Ideanote email inbox to submit them.
Embed
Generate a conversion optimized-idea submission form experience that works across devices and is easy to share.
Embed a small launcher that people can click to start submitting ideas to your idea collections.
Embed interactive pop-up idea collection widgets on any website, letting you capture ideas anywhere.
Embed a conversion-optimized idea submission form experience as an inline <iframe> in any website or intranet.
Enable or disable any authentication methods people can use in any of your idea collection widgets.
Customize which pages and elements of a widget are shown and their design, you can even add custom buttons.
Easily pass data you already have right into idea submission hidden field when using widget embeds.
Generate shareable links that give instant access to your workspace, a team or a specific idea collection.
Branding
Besides a workspace on ideanote.io you can also publish Ideanote on a website domain you own — why not a home for ideas at ideas.mycompany.com?
Choose between 1300+ free and fast Google Fonts, from playful to toned down.
You can easily customize Ideanote's style to suit your brand. You can add your own logo, choose brand colors and even button styles.
Define welcome text, cover image and login button labels that greet users when they visit your workspace URL.
Remove the "Powered by Ideanote" branding on the platform, emails and widgets.
Authentication
Enable multiple sign-in methods for your workspace, e.g. for social logins or to support different organization units with each their own SSO.
Let people sign in using any of their existing (personal or company) Google accounts.
Let people sign in using any of their existing (personal or company) Microsoft accounts.
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Let people sign in with their Slack account from your organization.
Let people sign in using their emails and passwords they can set themselves, for most flexibility.
Let people contribute without having to create a user, for example when submitting ideas via a widget.
Let people sign in using SAML SSO, a standard for single sign-in used and supported by most businesses and providers.
Let people sign in using OpenID Connect, an open standard used by many services like PayPal, Twilio, Facebook
Let people sign in using custom OAuth connectors, an open-standard used by many services like GitHub, Discord, Spotify
Let people sign in using Azure Active Directory (Azure AD), Microsoft's cloud-based identity and access management solution.
Let people sign in using Active Directory Federation Services (ADFS), a powerful identity access solution developed by Microsoft.
Use JSON Web Token (JWT) to authenticate people, for example for direct login via a Sharepoint intranet link and custom built solutions.
Connect with the Ideanote SCIM API to provision and de-provision users.
Sync user groups with Ideanote to mirror your organizational structure and access. Nested groups are supported.
Compliance
We fill out any RFIs or security questionnaires for your compliance needs.
We work with you to sign binding enterprise-level MSAs, DPAs, NDAs or other types of contracts required from your side.
Your data is encrypted at rest with AES-256 on Google Cloud and encrypted in transit with enforced TLS 1.2
Pay your subscription via bank wire transfer in a currency of your choice for annual contracts exceeding $4.000/yr.
Add many people or ideas at once by importing them from a CSV file (with automatic mapping of imported columns).
Ideanote offers Enterprise customers select Data Residency regions like EU or KSA as an add-on.
Ideanote and its sub-processors are SOC2 Type II certified, adherening to high standards of security, availability, and confidentiality.
Optional add-on for enterprises that want to deploy Ideanote on their own infrastructure. Talk to sales to hear more.
Innovating in the EU? Ideanote is EU-based and compliant with GDPR requirements.
Create multiple workspaces to segregate data between clients or departments and manage them centrally.
Use Ideanote in English or one of 20+ other languages (incl. NL, CN, DA, FI, FR, DE, HR, IT, NO, PL, BR, SK, SL, ES, SE, TH, TR, VI, AR)
Ideanote has full support for RTL (right to left) languages like Arabic and Hebrew
Get peace of mind with 99.9% guaranteed uptime service level agreement.
Access a detailed log of activity on your workspace to identify potential security risks, investigate suspicious behaviour or troubleshoot access.
Manage and restrict access to specific email domains, per authentication method.
Limit access to your platform based on IP addresses, per authentication method.
Set specific session timeouts in (from minutes to months) to match your internal policies.
Determine general settings for if data is deleted or anonymized when a user is deleted.
IP anonymization sets the last digits of users' IP addresses to zeros, so the website visitor's IP address is made anonymous.
Disable link sharing across your workspace for enhanced compliance.
Prevent the editing of profiles for privacy or security reasons, e.g. to stop users from personifying other members.
Enforce access to any new Idea Collections for Workspace Owners to get enhanced visbility into your workspace activity.
Uploaded files are scanned for viruses to ensure a secure environment.
Service
Find answers quickly across a searchable selection of useful help center articles. Tips, guides, and industry best practices for your innovation.
Get personalized priority assistance from the Ideanote support team and support engineers. So you can focus on scaling your innovation.
We help you import structured data of ideas into Ideanote so you can transition and get started faster.
Ideanote automatically creates backups of your data so your valuable ideas don't get lost. Reach out to our customer support for restoring data.
Get hands-on support from your dedicated Customers Success during monthly video calls.
In-depth training and implementation support for launching your first idea collection. So your team can get the most out of Ideanote
Work with us on custom innovation experiences. Buy additional hours beyond the dedicated onboarding and the hours included in our video call support.