Innovation and Idea Management Platform Pricing
Company ideas and customer feedback all in one space. All the process and structure you need.
All at one low cost.
Free
$0
for up to
5 users
For an easy way to try Ideanote
100 Ideas
Collect and manage up to 100 ideas from yourself, teammates or customers on your free workspace.
5 Idea Collections
Idea Collections are the place for organizing ideas on a goal-driven topic — like cost-savings or new products.
1 Team
Group users into teams on your workspace — e.g. to give your marketing team access to a specific Idea Collection.
1 Admin
Admins can create Idea Collections, manage people and edit content. They count towards your user limit.
25 Automation Runs / Month
Set up time-saving automations to put your innovation on autopilot. You can set up as many automations as you want and each run counts towards your limit.
25 AI Credits / Month
Boost your innovation with AI up to 25 times per month on your workspace. A credit is consumed when you e.g. generate an idea.
Basic
$4
per user/month
yearly
Save 20%
For a centralized idea hub
1.000 Ideas
Collect and manage up to 1.000 ideas from yourself, teammates or customers on your workspace.
10 Idea Collections
Idea Collections are the place for organizing ideas on a goal-driven topic — like cost-savings or new products.
1 Team
Group users into teams on your workspace — e.g. to give your marketing team access to a specific Idea Collection.
1 Admin
Admins can create Idea Collections, manage people and edit content. They count towards your user limit.
100 Automation Runs / Month
Set up time-saving automations to put your innovation on autopilot. You can set up as many automations as you want and each run counts towards your limit.
100 AI Credits / Month
Boost your innovation with AI up to 250 times per month on your workspace. A credit is consumed when you e.g. generate an idea.
Scale
Popular
$6
per user/month
yearly
Save 14%
For collaboration across teams
Unlimited Ideas
Collect and manage unlimited ideas from yourself, teammates or customers on your workspace.
100 Idea Collections
Idea Collections are the place for organizing ideas on a goal-driven topic — like cost-savings or new products.
10 Teams
Group users into teams on your workspace — e.g. to give your marketing team access to a specific Idea Collection.
10 Admins
Admins can create Idea Collections, manage people and edit content. They count towards your user limit.
1.000 Automation Runs / Month
Set up time-saving automations to put your innovation on autopilot. You can set up as many automations as you want and each run counts towards your limit.
1.000 AI Credits / Month
Boost your innovation with AI up to 1k times per month on your workspace. A credit is consumed when you e.g. generate an idea.
+ Remove Ideanote Branding
Remove the "Powered by Ideanote" branding on the platform, emails and widgets.
+ Custom Domain
Remove the "Powered by Ideanote" branding on the platform, emails and widgets.
+ Priority Support
Enjoy the benefits of our support services including faster email and chat reply times.
Ultimate
For org-wide control and support
Unlimited Usage
Get Custom User Limits as well as Unlimited Ideas, Idea Collections, Teams, Admins, Automations and AI Credits on one or multiple workspaces.
+ Audit Log
Access a detailed log of activity on your workspace to identify potential security risks, investigate suspicious behaviour or troubleshoot access settings.
+ Advanced Security Controls
Get top tier security features and workspace level compliance controls — like restricting the use of shareable links, session timeout, data retention, antivirus scan and more.
+ 99.9% Uptime SLA
Get peace of mind with 99.9% guaranteed uptime service level agreement.
+ Single Sign-On (SSO)
Fast and secure access for your users. Connect single sign-on systems like SAML SSO, Azure AD, OpenID Connect, Custom OAuth and more.
+ SCIM and Directory Sync
Connect with the Ideanote SCIM API to provision and deprovision users and teams.
+ Data Residency Options
Get access to data residency pricing, letting you choose which region your data is stored in (EU, US, CA, AE..) for an additional fee. Talk to sales to hear more.
+ Dedicated Onboarding
In-depth training and best-practices for your team to get the most out of Ideanote
+ Support via Video Calls
Get monthly hands-on support from your dedicated Customers Success
Voted #1
BEST INNOVATION SOFTWARE
Compare our Plans
Free
Basic
Scale
Ultimate
Collect
Centralized Workspace
Get a central hub for the ideas of your business on a secure and dedicated subdomain of your choice, e.g. mycompany.ideanote.io
1
1
1
Custom
Idea Collections
Collect ideas from any audience with goal-driven idea collections on business relevant topics — like cost-savings or new products.
5
10
100
Unlimited
Storage
250mb per file - 2GB, 10GB, 100GB or Unlimited Storage depending on plan.
Up to 2GB
Up to 10GB
Up to 100GB
Unlimited
Sections
Visually organize Idea Collections under Sections. You can even give people ownership of a Section to delegate and scale your innovation.
Templates
Choose from 100+ templates to kickstart your innovation and even turn your own Idea Collections into reusable templates.
Forms
Customize the fields that people fill out when submitting or expanding on ideas with e.g. dropdowns, sliders, attachment fields and more.
Conditional Fields
Dynamically show or hide idea fields in your forms based on user choices or metadata like a user's rank.
Deadlines
Schedule an end date for idea submissions to create urgency and plan ahead with important idea collections.
Anonymity
Allow people to submit ideas anonymously to encourage sharing. Forced and optional, full and partial are available as options.
Access per Idea Collection
Each Idea Collection is private by default and can be shared with individuals, teams or the entire workspaces.
Engage
Teams
Group people into teams for easier sharing and structure. We support both manual teams, nesting and mapping teams from your SSO provider.
1
1
10
Unlimited
Guests
Invite external stakeholders by letting them join as guest users without making them part of your Workspace. Guests also count towards the user limit.
Ranks
Delegate or restrict user rights by making people either Workspace Owner, Admin, Section Owner, Member or Guest.
Comments
Develop ideas and gather feedback from anyone, with rich comments and support for threaded replies on each idea.
Mentions
Loop the right people or teams into conversations with @mentions.
Likes
Let people show appreciation for ideas they like. Doesn't "Someone liked your idea" sound like a great notification to get?
Profiles
Give every member a home for their ideas on a personal page. Research shows - ownership raises engagement levels.
Notifications
Get notified via email if and when you want. Set frequencies for yourself or the entire workspace.
Leaderboards
Set up engaging leaderboards for activities likes ideas, comments or ratings and get an overview of your top performers.
Feed
Let people explore a feed showing the latest activity from across your Workspace to build feeling of community and a place for inspiration.
Manage
Admins
Admins can create Idea Collections, manage people, and edit content. Admins also count towards your user limit.
1
1
10
Unlimited
Drag & Drop
Manage ideas like a pro with easy drag and drop of ideas between Phases on a visual kanban. Now you can move idea forward, literally.
Statuses
Track idea progress with customizable statuses — so you always know how many ideas are implemented or archived and for what reason.
Phases
Set up a funnel that ideas can move through as they develop, each Phase with an action. You can e.g. let people comment first and rate later.
Access per Phase
Grant or restrict access with fine-grained control based on Phases, e.g. let one team rate and another one expand on ideas.
Rating
Evaluate ideas on their impact, confidence, ease or any other criteria. Multiple criteria, weighted rating and custom scales are supported.
Assignments
Ideanote lets you assign people to ideas as part of the process to make sure they move forward. You decide who can assign people and when.
Reviews
Streamline the process of reviewing and approving ideas. Define thresholds for stage-gate approval processes.
Expand
Expand ideas with additional forms in a later Phase, e.g. a "Project Proposal" form for approved ideas.
Linking
Identify and link similar ideas with the help of Ideanote's smart AI and idea linking. Even thousands of ideas can become collective insights.
Hide Content
Hide ideas and activities from prying eyes in a specific phase or across an entire idea collection while still allowing the right people access.
Lock Content
Restrict editing access to ideas and activity (e.g. rating) once they reach a certain stage. Useful for compliance during idea competitions.
Filter and Sort
Visualize ideas with Lists, Cards and Columns, Cluster for linked ideas, custom analytics, scatter plots, and magazine-style booklets.
Views
Work with your ideas inside custom views like cards, lists, inbox, columns, XY scatter plots, and even magazine-style booklets.
View Layouts
Toggle which parts of the UI should be visible for people on each View and customize filters, sorting and access.
Advanced Sort and Filter
A precise way to filter, powered by Boolean operators as well as plenty of sorting options (e.g. random or by average rating).
Measure
Goals
Define strategic innovation goals for your Workspace to track your impact on them across Idea Collections over time.
Engagement Analytics
Measure the engagement of your crowd with built-in analytics on visits, contributions, time spent and more in customizable charts.
Trend Analytics
Surface trends across innovation in your organization with topic clusters and wordclouds.
ROI Analytics
Measure your innovation impact with scorecards. You can e.g. calculate sums and averages based on a number or slider field.
World Map
Showcase how many ideas you've collected around the world with an impressive world map that shows the top locations of submitted ideas.
XY Plot
Visualize many ideas at once in an actionable scatter plot that lets you define the X and Y axis, size and colors.
Custom Charts
Add custom dashboards and configurable with line charts, bar charts, maps, radar plots, funnels, scorecards and more.
Data Export
Export basic or advanced data of ideas and analytics as XLSX for further processing and analysis. Also available as API endpoint.
AI
AI Credits
Boost your innovation with AI. Each plan comes with monthly AI Credits that are consumed when you e.g. generate an idea.
25/mo
100/mo
1.000/mo
Unlimited
AI Challenge Generation
Use AI to come up with your next idea collection challenge, based on your goals.
AI Idea Generation
Ideanote comes with the world's most creative AI that lets you generate ideas for any of your idea collections.
AI Image Generation
Illustrate images or idea collections faster with inbuilt AI
AI Automatic Translation
Innovate across markets and languages with automatic on-demand translation of ideas right in the platform.
AI Topic Map
Deep dive into topics and find trends and similar ideas with a topic map that clusters ideas automagically.
AI Idea Merge
Combine the content of two or more ideas with the help of AI.
Soon
Soon
Soon
Soon
AI Idea Tags
Let AI analyze the content of an Idea and suggest new tags or select from a list of available tags.
Soon
Soon
Soon
Soon
AI Idea Score
Let AI score ideas based on a range of criteria to give you a fast overview of available ideas.
Soon
Soon
Soon
Soon
AI Idea Sentiment
Let AI analyze the sentiment (from positive, over neutral to negative) of ideas as an additional datapoint for sorting, filtering and charts.
Soon
Soon
Soon
Soon
AI Summaries
Let AI give you summaries of longer ideas, suggest titles or even summarize the ideas of an entire idea collection.
Soon
Soon
Soon
Soon
Automate
Automations
Create multi-step workflows that run automatically to eliminate repetitive work. Start saving time and put your innovation on autopilot.
Unlimited
Unlimited
Unlimited
Unlimited
Automation Runs
You can set up as many automations as you want and each run counts towards your limit.
25/mo
100/mo
1.000/mo
Unlimited
Triggers
Automate workflows and notifications based on specific events, e.g. when a comment is posted or an idea is liked.
Actions
Execute automated actions, like moving or updating an idea, based on triggers.
Conditions
Set up filter conditions so that automations only run when met, for example based on idea fields or user attributes.
Dynamic Variables
Pass variable data like {{sessionUser.firstName}} directly into your automation workflows and idea forms.
Custom Notifications
Define custom notifications that are sent when and how you want to keep people in the loop.
Integrate
Zapier
Use Zapier to connect Ideanote to 2.000+ other apps, create workflows and sync data.
Microsoft Teams App
Collect employee ideas right inside your intranet with Ideanote's fully-featured app for Microsoft Teams.
Microsoft Power Automate
Connect and automate tasks and sync data with other apps using Microsofts workflow automation solution.
Microsoft Power BI
Connect Ideanote data directly with your PowerBI dashboards so you can visualize innovation KPIs.
Webhooks
Send and receive real-time data with webhooks, an easy way to integrate Ideanote data into other apps.
Custom Code
Ideanote lets you customize parts of the platform with custom JS and CSS. Change the design, add tracking or additional layers like a chat app.
Public API
Build deep innovation experiences with Ideanote's GraphQL API. Sync or push data to and from other applications.
Email Idea Inbox
Let people forward or send ideas directly to an ideanote email inbox to submit them.
Embed
Fullpage Widgets
Generate a conversion optimized-idea submission form experience that works across devices and is easy to share.
Popover Widgets
Embed interactive pop-up idea collection widgets on any website, letting you capture ideas anywhere.
Inline Widgets
Embed a conversion-optimized idea submission form experience as an inline <iframe> in any website or intranet.
Widget Login Methods
Enable or disable any authentication methods people can use in any of your idea collection widgets.
Custom Widget Elements
Customize which pages and elements of a widget are shown and their design, you can even add custom buttons.
Shareable Links
Generate shareable links that give instant access to your workspace, a team or a specific idea collection.
Branding
Custom Domain
Besides a workspace on ideanote.io you can also publish Ideanote on a website domain you own — why not a home for ideas at ideas.mycompany.com?
Custom Fonts
Choose between 1300+ free and fast Google Fonts, from playful to toned down.
Custom Theme
You can easily customize Ideanote's style to suit your brand. You can add your own logo, choose brand colors and even button styles.
Custom Login Screen
Define welcome text, cover image and login button labels that greet users when they visit your workspace URL.
Remove Ideanote Branding
Remove the "Powered by Ideanote" branding on the platform, emails and widgets.
Authentication
Multiple Sign-In Methods
Enable multiple sign-in methods for your workspace, e.g. for social logins or to support different organization units with each their own SSO
Google OAuth
Let people sign in using any of their existing (personal or company) Google accounts.
Microsoft OAuth
Let people sign in using any of their existing (personal or company) Microsoft accounts.
Slack OAuth
Let people sign in with their Slack account from your organization.
Email and Password
Let people sign in using their emails and passwords they can set themselves, for most flexibility.
Without Signup
Let people contribute without having to create a user, for example when submitting ideas via a widget.
SAML SSO
Let people sign in using SAML SSO, a standard for single sign-in used and supported by most businesses and providers.
OpenID Connect
Let people sign in using OpenID Connect, an open standard used by many services like PayPal, Twilio, Facebook
OAuth
Let people sign in using custom OAuth connectors, an open-standard used by many services like GitHub, Discord, Spotify
Azure AD
Let people sign in using Azure Active Directory (Azure AD), Microsoft's cloud-based identity and access management solution.
ADFS
Let people sign in using Active Directory Federation Services (ADFS), a powerful identity access solution developed by Microsoft.
JWT
Use JSON Web Token (JWT) to authenticate people, for example for direct login via a Sharepoint intranet link and custom built solutions.
SCIM User Provisioning
Connect with the Ideanote SCIM API to provision and de-provision users.
SCIM Team Sync
Sync user groups with Ideanote to mirror your organizational structure and access. Nested groups are supported.
Compliance
Encryption at Rest and in Transit
Your data is encrypted at rest with AES-256 on Google Cloud and encrypted in transit with enforced TLS 1.2
CSV User and Idea Import
Add many people or ideas at once by importing them from a CSV file (with automatic mapping of imported columns).
SOC2 Compliance
Ideanote and its sub-processors are SOC2 Type II certified, adherening to high standards of security, availability, and confidentiality.
GDPR Ready
Innovating in the EU? Ideanote is EU-based and compliant with GDPR requirements.
Multi-Language
Use Ideanote in English or one of 20+ other languages (incl. NL, CN, DA, FI, FR, DE, HR, IT, NO, PL, BR, SK, SL, ES, SE, TH, TR, VI, AR)
Right-to-Left (RTL)
Ideanote has full support for RTL (right to left) languages like Arabic and Hebrew
99.9% Uptime SLA
Get peace of mind with 99.9% guaranteed uptime service level agreement.
Audit Log
Access a detailed log of activity on your workspace to identify potential security risks, investigate suspicious behaviour or troubleshoot access.
Domain Access Controls
Manage and restrict access to specific email domains, per authentication method.
IP Access Controls
Limit access to your platform based on IP addresses, per authentication method.
Session Timeout Controls
Set specific session timeouts in (from minutes to months) to match your internal policies.
Data Retention Controls
Determine general settings for if data is deleted or anonymized when a user is deleted.
Anonymize IP Addresses
IP anonymization sets the last digits of users' IP addresses to zeros, so the website visitor's IP address is made anonymous.
Control Link Sharing
Disable link sharing across your workspace for enhanced compliance.
Lock Profiles
Prevent the editing of profiles for privacy or security reasons, e.g. to stop users from personifying other members.
Enforce Access
Enforce access to any new Idea Collections for Workspace Owners to get enhanced visbility into your workspace activity.
Antivirus Scanning
Uploaded files are scanned for viruses to ensure a secure environment.
Security Questionnaires
We fill out any RFIs or security questionnaires for your compliance needs.
Custom Contracts
We work with you to sign binding enterprise-level MSAs, DPAs, NDAs or other types of contracts required from your side.
Payment via Invoice
Pay your subscription via bank wire transfer in a currency of your choice for annual contracts exceeding $4.000/yr.
Data Residency
Optional add-on for enterprises that want their data to be stored in a specific region (e.g. EU, US, CA, AE..). Talk to sales to hear more.
+Add-on
Self-Hosting
Optional add-on for enterprises that want to deploy Ideanote on their own infrastructure. Talk to sales to hear more.
+Add-on
Workspace Grid
Optional add-on for enterprises that want to manage and monitor multiple workspaces for their organization.
+Add-on
Service
Help Center
Find answers quickly across a searchable selection of useful help center articles. Tips, guides, and industry best practices for your innovation.
Priority Support
Get personalized priority assistance from the Ideanote support team and support engineers. So you can focus on scaling your innovation.
Dedicated Onboarding
In-depth training and implementation support for launching your first idea collection. So your team can get the most out of Ideanote
Support via Video Calls
Get hands-on support from your dedicated Customers Success during monthly video calls.
Data Migration Support
We help you import structured data of ideas into Ideanote so you can transition and get started faster.
Data Recovery Support
Ideanote automatically creates backups of your data so your valuable ideas don't get lost. Reach out to our customer support for restoring data.
Add-Ons
Data Residency
Managed by Ideanote
Data residency in region of your choice
Full data isolation to region
Regular upgrade cadence
Self-Hosting
Managed by your organization
Ensure compliance with internal policies
Manage encryption methods
Deploy updates on your terms
Workspace Grid
Create and manage multiple workspaces
Enforce workspace wide security rules
Get top-level engagement insights
Monitor access and activities
DISCOUNTS
Education
Get 100% off the Basic plan for 12 months. Use code EDUIDEA at checkout for any workspace registered using an email domain of an educational institution, e.g. you@student.ucla.edu.
Startups and Non-Profits
Get 50% off the Scale plan for 12 months. Use code SMALLSCALE at checkout for any workspace registered using the email domain of your startup or non-profit with fewer than 50 employees, e.g. you@pandarescue.org.
Agencies
We offer free training and certification so you can build confidently with Ideanote and help your customers innovate smarter. Apply here.
Frequently Asked Questions
Is there a free version of Ideanote?
Are you on the lookout for free idea sharing platform? Ideanote is here for you, you can just create a free workspace.
Free includes most features to collect ideas, engage people, manage ideas, measure impact and automate your innovation. It comes with some usage limits so it is best used as a playground for trying out Ideanote or for individuals.
Workspaces that do not purchase a paid plan will automatically be downgraded to the Free plan when their trial or subscription ends, unless they are over certain usage thresholds or have unpaid invoices in which case the workspace is locked.
Can I cancel any time?
Yes, you can cancel subscriptions at any time. If you do, you'll be downgraded to the Free plan immediately, where you can still collect ideas - just with fewer features.
If there is more than one day until your renewal date, we will prorate the remaining balance on your workspace as a credit. You can use that credit towards a reactivation of your paid subscription in the future.
Can I change my plan later?
With Ideanote you are never locked into a plan that does not fit. You can add or remove users, change plans, and downgrade to the Free plan at any time.
How do I get started?
Create a free workspace to get started. We'll ask you for a few basic details. Then you're in.
What is a workspace?
A workspace is the home for your team, project or business on Ideanote. You can create idea collections on your ideanote.io workspace subdomain for free or add upgrade to connect your custom domain.
How is my data protected?
We take security very seriously. Your data is protected with HTTPS enforcement and Transport Layer Security (TLS) 1.3 with SHA-256 hashing and RSA-2048 signing to keep them private during transit. At rest they are kept safe and encrypted in our SOC2 compliant Google Cloud Kubernetes Datacenter.
On top of the security features of our datacenter we have:
- 128-bit SSL encryption of all data transfer in our platform.
- Daily backups of all your data, in case anything goes wrong.
- Security protocols where we work.
Can I trial Ideanote before paying?
Sure! Start your trial here. You can test out our paid plans for free for up to 5 days, no credit card required. After that you can continue to use the free plan or contact us to extend your trial.
How will we be charged for new users?
You’ll be charged a prorated amount for new users for the remainder of the current billing period.
As an example, suppose your team is on the Basic plan, which costs $5 USD per active user per month (when billed monthly). You add a new member 10 days into your billing period with 20 days remaining in the month. The per-day cost for each user is $5 divided by 30, so we’ll make a one-time charge of $3.33 ($5 divided by 30 days times 20 days) to the credit card on file.
How do multi-year plans compare to standard pricing?
Multi-year commitments will realize savings of 5% for a 2-year term and 10% for a 3-year term, compared to the yearly subscription rate. Payments are still made annually. The discount is applied to each annual payment.