Sections: Organize Idea Collections By Department, Team, Or Location
Divide your workspace into visual sections by department, team, or location. Assign owners and control access.
How Do You Keep Innovation Structured Across Departments, Teams, and Locations?
When your organization runs multiple idea collections, you need a way to organize them. Sections let you divide your workspace into areas that reflect your org structure: departments, teams, geographical locations, or topics.
You create sections as visual groupings on your workspace. Each section holds the idea collections relevant to that group. A product section holds product-related collections. An HR section holds HR collections. A London section holds collections for your London office.
Each section has its own owners. These owners manage and edit collections in their section only. A department head controls their department's innovation efforts without accessing others. A regional manager runs programs for their location independently.
You control who sees what. Limit visibility so teams see only their relevant sections and collections. Run programs for different clients in separate sections where each client accesses only their content. Segment by plant, department, or role level.
Organizations use sections to scale innovation across company groups, hundreds of teams, and many departments. The structure stays clear as you grow from three collections to thirty.
Sections give you the building blocks to mirror your organization in Ideanote and keep innovation efforts organized as you scale.
How do sections help me structure innovation across my organization?
Sections allow you to divide your workspace into visual areas that reflect your organizational structure. You create sections for departments, teams, or geographic locations, then place relevant idea collections inside each section.
This structure keeps innovation organized as you scale from a few collections to dozens or hundreds across your organization. Each section acts as a dedicated space where teams or departments manage their own innovation activities while staying within your unified workspace.
Who can see ideas in different sections?
You control visibility for each section. You decide which users or groups have access to view and participate in specific sections.
This means your HR department sees HR-related ideas, your product team sees product ideas, and leadership sees everything they need to see. Teams only access content relevant to their work, which keeps the experience focused and organized.
What does a section owner do?
A section owner manages all idea collections within their assigned section. They create, edit, and control content in their section without having admin rights to other sections or the entire workspace.
This delegation lets department heads or team leaders run their own innovation programs independently. They manage their section's collections, phases, and settings while you maintain central oversight and control of the workspace.
Can I run innovation programs in multiple locations at the same time?
Yes. You create sections for each location, then launch programs specific to those sections. Each location operates its own collections within its section.
Your offices in different cities or countries run parallel programs without interfering with each other. Teams at each location see their relevant content while you track progress across all locations from the workspace level.
Can different departments have their own workflows?
Each idea collection within a section has its own phases and workflow. Your product team configures phases for product ideas, while your operations team sets up different phases for process improvements.
Section owners customize collections to match their department's needs. The structure supports different approaches to managing ideas across teams while maintaining consistency at the workspace level.
Can I use sections to separate content for different clients or customers?
Yes. Create a section for each client and control access so clients only see their own section. This keeps all your client work in one workspace while maintaining complete separation.
Consultants and agencies use this approach to manage multiple clients simultaneously. Each client accesses their dedicated section without seeing other clients' ideas or activities.
How do sections scale as my innovation program grows?
You add new sections as needed. Start with a few sections for key departments, then expand to include more teams, locations, or business units as your program grows.
Organizations begin with three to five sections and grow to dozens or hundreds. The structure remains clear because each section has a defined purpose and owner. This approach supports growth without creating confusion or losing organizational clarity.
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