See the steps we ensure your privacy and protection with Ideanote
We reserve the right to adjust and change these ToS and any documents included by reference at any time. If a change is material we will let you know in advance. By continuing to use Ideanote after the effective date, you agree to the new version.
We collect “Non-Personal Information” and “Personal Information”.
Non-Personal Information includes information that cannot be used to personally identify You, such as anonymous usage data, general demographic information We may collect, referring/exit pages and URLs, platform types, preferences You submit and preferences that are generated based on the data You submit and the actions You take while using Our Services.
Personal Information includes the information You submit to Us through the registration process of Our Services: Your email, phone number, name, as well as all other Personal information you explicitly decide to share with us while using Our Services. If You are the representative of a Company, You may choose to identify Yourself by Your Company name. If any of the data We have on You is inaccurate or incomplete, you can change it from “Settings” within our Services, or by contacting us directly.
The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect can include the following:
We may collect the following personal data about our Customers and Users (to the extent applicable):
To become a Member of any of our Services, You do not need to submit any Personal Information other than Your email address and Your name. It is not necessary to submit further Personal Information thereafter.
However, in an effort to improve the quality of the Service, We track information provided to Us by Your browser, such as the website You came from (known as the “referring URL”), the type of browser You use, the device from which You connected to any of our Services, the time and date of access, and other information that does not personally identify You. We track this information using cookies or small text files which include an anonymous unique identifier. This allows Us to collect Non-Personal information about you, such as keeping a record of your theme preferences.
Do Not Track. Some Internet browsers may be configured to send "Do Not Track" signals to the online services that you visit. We currently do not respond to "Do Not Track" or similar signals. To find out more about "Do Not Track," please visit http://www.allaboutdnt.com.
We may use both persistent and session cookies. Persistent cookies remain on Your computer or any of your other devices after You close Your session and until You delete them, or until they expire automatically. Session cookies expire when You close Your browser. For a list of the Cookies used in Our Service, please view Our Cookies Policy accessible at https://ideanote.io/legal/cookie-policy
We do not sell or trade Your Personal Information with third parties without Your consent nor do we otherwise share Your Personal Information with third parties for marketing purposes without Your consent. We do share Personal Information with vendors who are performing services for Us. For example, we share Your email address with an external vendor for purposes of sending emails from Us to You. No vendors can use your Personal Information unless we explicitly direct them to.
You can further inform yourself about Our vendors and their policies on ideanote.io/legal/sub-processors.
Please be aware that Your Personal information will be sent to servers residing in the United States for some of the Services provided by Our vendors. The vendors we use that are located in the U.S. are all EU-US Privacy Shield certified.
In general, the Personal Information You provide to Us is used to help Us communicate with You and to improve our services. For example, We may use Your Personal Information to contact You in response to questions, solicit feedback from You, provide technical support, and/or to proactively inform You about promotional offers or activity that You could perform on Our Service.
In general, when providing Us with Personal Information, You must assume that other Members will be able to view that information on Your profile as long as they are part of the same Space. This does of course not apply to passwords, which are kept secret. Please understand that the use our Our Services means your Content and Activity on the platform may not be anonymous. When You make a contribution to the Website your location on a city level (as approximated by your current IP address) is saved and can be made available to other users of the Service.
Certain features within Our Services might make it possible for You and the Members of your Space to analyze, view, display and ultimately share Personal Information linked with Content or Activity performed by You. An example of this might be a report featuring a specific Member as having created the most ideas on a Space.
Our servers are located in Germany. If you are accessing our Services from outside Germany, please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal information in the United States.
Consultants and vendors engaged by us to support our provision of the Ideanote Services and Sites and the operation of our business;
Any such other Service Providers as may be added to the Subprocessor list, from time to time.
Professional advisors, such as lawyers, auditors and insurers, in the course of the professional services that they render to us.
We may also share aggregated or anonymized information with third parties for other purposes. Such information does not identify you individually, but may include usage, viewing and technical information such as the websites you generally use, the configuration of your computer, and performance metrics related to the use of websites which we collect through our technology, products and services. If we are required under applicable law to treat such information as personal data, then we will only disclose it as described above. Otherwise, we may disclose such information for any reason.
Note that content you post may remain on the Sites even if you cease using the Sites or we terminate access to the Sites.
We implement security measures designed to protect Your information from unauthorized access. Your account is protected by Your account password and We urge You to take steps to keep Your personal information safe by not disclosing Your password and by logging out of Your Account after each use.
We further protect Your information from potential security breaches by implementing certain technological security measures including encryption, firewalls and secure socket layer technology. However, these measures do not guarantee that Your information will not be accessed, disclosed, altered or destroyed by a breach of such firewalls and/or secure server software. You can read more about our security measures at https://ideanote.io/legal/security.
Depending on your location and subject to applicable laws, you may have certain data protection rights. If you are a resident of the EEA or the UK your rights are covered by the Ideanote Data Processing Addendum (DPA). You can read more about the DPA at https://ideanote.io/legal/dpa.
If you are a California resident, you are granted specific rights regarding access to your personal information.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with the Services, you have the right to request the removal of unwanted data that you publicly post on the Services. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Services, but please be aware that the data may not be completely or comprehensively removed from our systems.
We will need to verify your identity to process your information, access, and deletion requests and reserve the right to confirm your California residency. To verify your identity, we may require you to log into an Ideanote online account (if applicable), provide government identification, give a declaration as to your identity under penalty of perjury, and/or provide additional information. These rights are not absolute, and in some instances, we may decline your request as permitted by law.
Our Services and Sites are not intended for use by anyone under the age of 16. Ideanote does not knowingly collect personal information from anyone under the age of 16. If you are under 16, you may not attempt to register for our Services or send any information about yourself to us, including your name, address, telephone number, or email address.
We might choose to communicate with You via electronic means (e.g. SMS, chat, emails), via post and via telephone calls.
Ideanote will not forward marketing material from third parties to You. If You choose to contact Our customer service we retain the right to write back, call or otherwise contact You back.
We might forward notifications about activity on any of our Services, that We deem relevant for You, to Your e-mail or as a Push Notification. Examples of such activities are if someone likes an idea You have posted or if You have been invited to a Space. You can opt out of some of these notifications by changing the notification settings in any of Our Services.
We will forward product news, contests or useful information on how to use our product that we deem relevant to Your use of our Services as We see fit. You can opt out of communication sent to You by unsubscribing from Our emails or by contacting us directly.
If you have any questions, comments or concerns about the way your personal data is being used or processed by Ideanote, please submit any questions, comments or concerns in writing to request to our Data Protection Officer at email@example.com.
For general questions you can also reach out to firstname.lastname@example.org